Operations Coordinator

We are looking for a highly organized and proactive Operations Coordinator who’s into the world of Voice over to manage the day-to-day coordination of an online Educational Platform for Voice Over while supporting general operational tasks across the company.

This is a hands-on, detail-focused role involving mentor communication, session scheduling, platform management, content coordination with the team, and live-session support.

If you are solutions-driven, comfortable managing multiple deadlines, and enjoy keeping people and processes organized, this role is for you.

Location: The GrEEK Campus West, Mall of Arabia, 6th of October
Experience Needed: Entry level
Working Hours: 9 AM to 6 PM – 8 hours + 1 hour lunch break, 5 days a week

Key Responsibilities

• Manage the monthly schedule of mentoring sessions and webinars from planning through completion.
• Coordinate mentor availability, confirmations, changes, and ongoing communication.
• Set up and maintain sessions across Google Calendar, Google Meet, WordPress, and tracking sheets.
• Work with the team to ensure session content, graphics, newsletters, and promotional assets are delivered on time.
• Complete pre-session checks, provide live support, and coordinate recordings and post-session materials.
• Manage cancellations, rescheduling, access issues, technical problems, and backup plans.
• Complete basic Odoo updates, follow up on pending tasks, flag delays, and support general operational needs.
• Proactively suggest creative ideas and practical improvements to optimize workflows, enhance the member experience, and keep the brand fresh, consistent, and evolving.

Required Skills

• C1 English proficiency.
• Excellent organization and attention to detail.
• Strong communication and follow-up skills.
• Ability to manage multiple tasks and deadlines.
• Proactive and solutions-driven approach.
• Comfortable using Google Workspace and Excel.
• Familiarity with WordPress and Odoo, or the ability to learn quickly.
• Ability to troubleshoot basic technical and access issues.
• Able to work independently while collaborating effectively with the team.